University of Texas at Arlington

Group Study Room Policy

UT Arlington Libraries’ group study rooms provide a place for our UTA Community to engage in collaborative work and study.

These rooms are not intended for individual study, socializing, or having a private place to take a nap. Staff may ask group study room users to leave if the room is being used for anything other than its intended purpose.

Single users in a group study room may be asked to vacate the room. Priority will be given to groups.

Your cooperation and courtesy are appreciated. If you are unable to resolve a dispute over the use of a room, please seek staff assistance at any Service Desk.

The Libraries provide two types of Group Study Rooms:

  • Reservable (rooms you need to reserve at: https://openroom.uta.edu)
  • Non-Reservable (first come-first served; no reservation required)

RESERVABLE ROOMS AND DESCRIPTIONS

See Study Spaces

MAKING A RESERVATION

Current UT Arlington students, faculty, and staff may reserve group study rooms with a valid UTA Net ID at https://openroom.uta.edu

A person may reserve a study room in 30-minute increments up to a maximum of 3 hours per individual per day.

Reservations can be made up to 14 days in advance.

Please be considerate of your peers and DO NOT book rooms for more than the maximum time by using the logins of different group members. Staff reserves the right to re-allocate a room to a new group to prevent room monopolization. Please be collegial as there are a limited number of rooms and equipment needed by the UTA Community.

Group study room users without reservations must leave when requested by a group with email proof of valid reservation. All persons reserving a room will receive an email confirming their reservation.

Rooms are unlocked, so no key is necessary to access the room.

CANCELLATIONS

All persons reserving a room will receive an email confirming their reservation.

If you need to cancel a room reservation, please be considerate and cancel as soon as possible by logging on at https://openroom.uta.edu or by calling:

If you are more than 15 minutes late for your reservation, another group may take your place.

NON-RESERVABLE ROOMS AND DESCRIPTIONS

See Study Spaces

These rooms are first come-first served. Because these rooms are non-reservable, an honor system of collegiality and cooperation is expected from every user of our UTA Community.

BEHAVIOR

All group study room users must conform to the University’s policies for personal conduct: Visitor Conduct Policy.

Damage to equipment in the rooms will result in the loss of the ability to reserve and/or occupy any of these rooms.

Noise levels from any conversations and/or equipment must not disturb others.

All group study room users are expected to be courteous and leave the room ready for the next group.

Unattended personal property may not be used to “hold” a room by any individual or group and may be removed by Libraries’ staff to allow others to use the space.

PRIVACY

Staff reserves the right to enter any group study room at any time.

Any obstruction to the windows is prohibited.

PERSONAL PROPERTY

The University and its staff are not responsible for unattended, lost, stolen, or damaged personal items.