• Materials you have written but have not published commercially, or to which you own the copyright (for example: syllabi, course notes, study guides, assignments, quizzes, exams)
• Materials that are in the public domain (for example: US Government Documents, or see When Works Pass into the Public Domain to help you determine a work's copyright protection)
• Materials that are protected by copyright, when you are not the copyright owner, if they fall under Fair Use guidelines:
  • Single articles or chapters; several charts, graphs or illustrations; or other small parts of a work
  • A small part of the materials required for the course
  • Materials used for one course for one semester, but not used continually for successive academic sessions
  • Copies of materials that a faculty member or the library already possesses legally (i.e., by purchase, license, fair use, interlibrary loan, etc.)

How to Request E-Reserves Services:

• Complete and submit the Reserves Request form
• For materials written by you, such as syllabi, course notes, etc., provide us with either:
  • Electronic files in Microsoft Word, HTML, or other file format
  • Bring or send us files on 3.5" diskette, 100 MB Zip disk, or CD-ROM
  • Send us files as e-mail attachments to library-reserves@listserv.uta.edu
  • Send us FTP information to allow us to download your files
  • Original printouts of your electronic files
  • Paper copies, handwritten originals, or handwritten copies with the best print quality possible
• For commercially published materials, provide us with:
  • The complete bibliographic citation for the material.
    We must include this with the digitized material in order to comply with copyright policies
  • Legal, fair use photocopies with the best print quality possible
  • If the print version of the material is owned by the UT Arlington Library, allow us to photocopy the material for you, to ensure the best possible digitized image

A print version of your E-reserves material can be available to your students within 1-2 days as usual. Please allow 1-2 days extra time for the electronic version to be available.

You and your students will be able to access E-reserves materials from any computer, on campus or off campus, without special connections to UT Arlington or a UT Arlington IP address.

Access to your E-reserves materials is restricted to you and your students:

• You will receive a password for your course materials, provided by the Access Services Department
• You MUST distribute this password to the students enrolled in your classes
• You and your students will be prompted to enter this password before viewing E-reserves materials for your courses

E-reserves materials will be listed along with the rest of your Reserves course materials in the UT Arlington Library Catalog. To find these listings:

• Go to the UT Arlington Library Catalog
• Scroll down and click the "Course Reserves" button
• Search for materials by instructor's name, course number, or department name
• You'll see a list of all materials on reserve for that instructor, course, or department
• You'll be able to see from the display which items are available in electronic versions
• Select the title of an E-reserves item
• You'll see the full record, which will have a web link
• Click the link to see the E-reserves item
• Enter the password for the course for which this item is on E-reserve

Other Technical Information

Paper copies of the materials you place on E-reserve will be digitally scanned and the files converted to Adobe Acrobat (PDF) format. Your students will need to use Adobe Acrobat Reader to view the files. Campus workstations generally have Adobe Acrobat Reader available. Other PCs may require that Adobe Acrobat Reader be downloaded and installed. The software is available at no charge at the Adobe web site.

Files submitted in Microsoft Word or HTML will be converted directly to PDF format.

We can provide E-reserves links to URLs from the web. We may also be able to provide E-reserves links to full-text articles in UT Arlington electronic databases, if the database allows linkable direct access to individual articles. Note: individual electronic databases or e-journal collections may require a login from off-campus or a database password.

At the moment, we are not able to serve multimedia (sound and/or video) files directly from E-reserves. We can link to external web pages that might contain multimedia examples, however.

Bring your personal copies of books or photocopies to the library of your choice, or send them to:

UT Arlington Library
Access Services, Reserves
P O Box 19497
Arlington, TX 76019

To send electronic files to us, send us:

• E-mail with the files attached to library-reserves@listserv.uta.edu
• Files on a 3.5" diskette, a 100 MB Zip disk, or a CD-ROM to the address above
• E-mail library-reserves@listserv.uta.edu or phone (817) 272-1141 to ask about other formats

Architecture & Fine Arts Library - Rene Tamez (817) 272-7021 or rtamez@uta.edu
Central Library Josie Murdock - (817) 272-5324 or murdockj@uta.edu
Science & Engineering Library Donna Kelley - (817) 272-1418 or dkelley@uta.edu
library-reserves@listserv.uta.edu