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Photographic Services Information & Fee Schedules
Special Collections offers mediated photographic services to students, faculty, staff, and the general public, including photographic prints, slides, digital scans, and camera and videotape recording.
General Information
Request for Photographic Copies
Special Collections does not currently have a secured link in place to accept payment for photographic copies by credit card. We suggest you download the Request for Photographic Copies PDF file, print the form, complete it, and send with your check or money order (payable to UT Arlington Library) to:
Special Collections
The University of Texas at Arlington Library
Box 19497
Arlington, Texas 76019-0497
Phone: (817) 272-3393
Fax: (817) 272-3360
E-mail: Reference Desk (spcoref@uta.edu)
Processing
- Photographic copy work is processed in the Office of University Publications.
- Please allow at least 7 to 14 working days for processing.
- All orders require payment at time of order.
Special handling Requests
- Prices available on request for work which requires special handing or equipment for shooting or processing.
- There is an additional photography fee of $25.00 for any item that measures more than 16" x 24".
- Camera work is done by appointment only, and the processing of all photographic requests is subject to University Publications' time schedule.
Rush Fees
- Acceptance of rush requests is subject to staffing constraints.
- Same day service is not available.
- Weekends and holidays will not count as rush days.
- Order date plus 1 working day adds 200% to the fee
- Order date plus 2 working days adds 100% to the fee
- Order date plus 3 working days adds 50% to the fee
- Rush orders are not guaranteed to be available before 4:00 pm of the designated day.
Photographic Research
- Researchers are encouraged to call, fax or e-mail and schedule an appointment to view the photographs because our photograph and negative holdings are extensive.
- Researchers requesting photographic reference service will be handled on a first call, first served basis.
- Anyone requiring RUSH photographic reference assistance or extensive subject searching will be charged a $50.00 per hour search fee.
- Original photographs and/or negatives will not be allowed to leave the premises.
Hours
- Monday through Saturday: 9:00 a.m. to 5:00 p.m.
- Call to confirm hours for holidays and during semester breaks: (817) 272-3393.
| Photographic Services & Fees |
| Black and White Glossy Prints |
| Print Size |
Reproduction Fee |
| 5 x 7 |
$11.00 |
| 8 x 10 |
$15.00 |
| 11 x 14 |
$20.00 |
| Contact Sheet |
$15.00 |
- $6.00 per negative will be added for reproducing image without existing negative.
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- Negatives remain the property of Special Collections.
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| Color Glossy Prints |
35mm color Negatives & Medium Format |
Print Size |
Reproduction Fee |
5 x 7 |
$15.00 |
8 x 10 |
$20.00 |
11 x 14 |
$27.00 |
Contact Sheet |
$15.00 |
- $6.00 per negative will be added for reproducing an image that does not have an existing negative.
- Quotes available for prints from color transparencies.
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| Digital Scanning |
$9.00 per image |
- Plus CD cost at $3.00 or zip disk at $8.00
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- Researchers will not be permitted to scan Special Collections materials.
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| Camera & Videotape Recorders |
Special Collections does allow its materials to be photographed with cameras and videotape recorders. |
| Cameria/Video taping fees: |
| $10 for the first image; $3 for each image after the first. |
- Publication fees will also apply if the images are to be used in films, television, video productions, etc. (See Publication Fees).
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| Public Display |
Display in exhibit or anywhere exposed to public view. |
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| Publication Fees |
| Books, Magazines & Journals print medium based on distribution |
Units |
No. of Images/Price per Image |
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1-10 |
11-25 |
26 + |
1-4,000 |
$25 each |
$20 each |
$15 each |
4,001-25,000 |
$35 each |
$30 each |
$25 each |
25,001 + |
$50 each |
$40 each |
$30 each |
| Internet, Video and Film medium based on distribution |
Location |
No. of Images/Price per Image |
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1-10 |
11-25 |
26 + |
State/Local |
$25 each |
$20 each |
$15 each |
Nationwide |
$75 each |
$65 each |
$55 each |
Worldwide |
$100 each |
$80 each |
$70 each |
- Publication fee may be waived for nonprofit organizations or scholarly publications.
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- Permission for use of an image in advertisements or promotional materials must be obtained separately.
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| Payment |
- Payment must be made in ADVANCE of shooting and include applicable tax and/or mailing fees.
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- Make check or money order payable to The University of Texas at Arlington.
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| Tax |
- Texas residents and businesses add 8% sales tax.
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- State tax is not added to out-of-state photographic orders.
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- Nonprofit organizations must complete exemption form or sales tax will be applied to their order.
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| Mailing Fees |
| No. of Items |
Postage Fee |
| 1-4 photos |
$5.00 |
| 5-7 photos |
$6.00 |
| 8-10 photos |
$7.00 |
| 11 or more |
** [see note] |
** Material will be weighed and a charge of $5.00 plus postage will be added. |
- For foreign shipments, add $2.00 to postage fee.
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- Mailing fees subject to change by U.S. Postal Service.
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For more information, please contact the Special Collections Reference Desk
Thank you for your interest in Special Collections materials!
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