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University of Texas at Arlington

Image Reproduction

Special Collections

Image Reproduction

Special Collections offers mediated image reproduction services to students, faculty, staff, and the general public.

General Information

  • Please allow at least 15 working days from receipt of payment (excluding weekends and holidays) for processing.
  • To accommodate staff workloads, large orders may be divided into batches for processing. Patrons submitting large orders may expect to receive a batch approximately every 30 days.

Digitization Services

Researchers are not permitted to scan photographs.

Per image preservation fee
General Public $10.00
Univerity Clients $6.00
Per sound recording fee
General Public $10.00
Univerity Clients $6.00


Camera/Video Recorders

Special Collections allows its materials to be photographed with cameras and video recorders.  Appointments must be made in advance.

Camera/Video preservation fees
First image $10.00
Each additional image $3.00


Publication fees may also apply (see Publication Fees below).


Special Handling Requests

  • Prices are available on request for work requiring off-site processing. For example:
    • Items larger than 12”X18”
    • Specialty photography
  • Orders requiring off-site processing incur a charge of $50.00 per order plus UT Arlington’s per image preservation fees and vendor charges.
  • Please allow at least one month for delivery.


Publication Fees

Fees are based on distribution of the publication. Prices stated are per image.

Print: Books, Magazines, and Journals
Units 1-10 11-25 26+
1-4,000 $25.00 $20.00 $15.00
4,001-25,000 $35.00 $30.00 $25.00
25,001+ $50.00 $40.00 $30.00
Electronic: Internet, Video, and Film
Audience 1-10 11-25 26+
State/local $25.00 $20.00 $15.00
Nationwide $75.00 $65.00 $55.00
Worldwide $100.00 $80.00 $70.00


  • Publication fee may be waived for nonprofit organizations or scholarly publications.
  • Permission for use of an image in advertisements or promotional materials must be obtained separately.
  • Special Collections staff will determine whether:
    • distribution of the image reproduction constitutes publishing and incurs a publication fee
    • the nature of a project and its intended audience constitutes public display and incurs a display fee


Public Display Fee

Public display fee is for use of images in exhibit space, office, restaurant, hotel, or other location exposed to public view.

Per Image $50.00


Rush Fees

Acceptance of rush requests is subject to staffing constraints and contingent upon approval of Library Assistant for Photographs.

  • Same day service is not available.
  • Weekends and holidays will not count as rush days.
  • Order date plus 2 working days adds 100% to the fee.
  • Order date plus 3 working days adds 50% to the fee.
  • Rush orders are not guaranteed to be available before 4:00 pm on the
    designated day.


Delivery Fees

  • Delivery fee is $5.00.
  • For foreign shipments, add $2.00 to postage fee.
  • Mailing fees are subject to change by the U. S. Postal Service.


Sales Tax

  • Texas residents and businesses add 8% sales tax.
  • Nonprofit organizations must complete exemption form or sales tax will be applied to their bill.
  • Sales tax is not added to out of state orders.



  • All orders require payment at time of order.
  • Payment may be made by cash, check, money order, or credit card. University clients may make payment via IDT.
  • Checks and money orders must be payable to UT Arlington Library.


Photographic Research

  • Researchers are encouraged to schedule and appointment to view photographs.
  • Researchers requesting photographic reference service will be handled on a first come, first served basis.


Order Forms

  • All orders for images and media reproduction must be received on the Special Collections “Request for Image and Media Copies” form.
  • The form should be read carefully, filled out completely, signed, and returned with payment.

For more information, please contact Special Collections at spcoref@uta.edu or phone 817-272-3393.